INSTRUCTION FOR PARTICIPANTS

  1. Visit the conference program to plan your attendance and  sign up for various non-track and non-plenary sessions:
    •  Workshops that you would like to attend
    •  Invited meetings that you would like attend
    •  Meetings that you would like to organize or attend during lunches
    •  Posters that you would like to discuss with their authors during coffee break 2. Register and receive the welcome bag at the reception desk located at: o the ground floor of the main building of the Gdańsk University of Technology  directly from the main entrance, or
    •  the European Solidarity Centre, open on 11.07.2023 from 18:00 to 21:00 3. Wear the conference registration badge at all times at the conference and during  evening events
  1. Connect to WIFI using the information available at the back of the conference badge 5. Charging points and water dispensers will be provided in each room
  2. The tables where food will be served will contain information about allergic ingredients.  7. The reception desk at the ground floor of the Gdańsk University of Technology’s main  building, directly from the main entrance, will be open throughout the conference; please approach the desk with any questions or requests.

INSTRUCTION FOR LOCAL PARTICIPANTS

  1. Visit the conference program to plan your attendance and  sign up for various non-track and non-plenary sessions:
    •  Workshops that you would like to attend
    •  Invited meetings that you would like attend
    •  Meetings that you would like to organize or attend during lunches
    •  Posters that you would like to discuss with their authors during coffee break

2. Register at the reception desk located at:

    •  the ground floor of the main building of the Gdansk University of Technology  directly from the main entrance, or
    •  the European Solidarity Centre, open on 11.07.2023 from 18:00 to 21:00 3. Wear the conference registration badge at all times at the conference  4. Please note that, as a non-paying participant, you are not eligible to use conference  hospitality services at coffee breaks, lunches, welcome reception or dinner

INSTRUCTION FOR PRESENTERS

  1. Follow INSTRUCTIONS FOR PARTICIPANTS
  2. Prepare your presentation in the PDF, PPT or PPTX file format
  3. Login to your Google account and upload the file to the appropriate session folder before the start of the session
  4. If you don’t have a Google account, send the file by email to jaromir.durkiewicz@pg.edu.pl with the subject “dg.o presentation”
  5. For security reasons, we are not supporting the use of memory sticks to transfer  presentation files from the authors’ computers to projector-connected computers  available in every conference room
  6. For the same reasons, we are not supporting plugging in authors’ computers directly to  the projects available in every conference room
  7. Approach your session chair before the start of the session
  8. Plan to present your paper for no more than 15 minutes
  9. 5 minutes after your presentation will be devoted for questions from the audience, so  please take advantage of that
  10. Your session chair will also have some questions to ask, if there is time, and will send  them by email
  11. On the first day of the conference, the published articles are to be sent by ACM to the  authors

INSTRUCTION FOR POSTER AUTHORS

  1. Follow INSTRUCTIONS FOR PARTICIPANTS
  2. Watch who signed up to discuss your poster at coffee breaks
  3. Attend the breaks, keep close to your poster, and present your work to all interested  participants, first those who signed up, then others as time allows

INSTRUCTION FOR SESSION CHAIRS

  1. Follow INSTRUCTIONS FOR PARTICIPANTS
  2. Prepare questions for each paper scheduled in your session
  3. Identify all authors presenting at your session and note any absences to program chairs
  4. Introduce the session topic and the presenters
  5. For each paper:
    • Display the current presentation on the projector-connected computer installed  in the session room from the appropriate session folder
    • Allow about 15 minutes for presentation
    • Allow additional 5 minutes for questions from the audience
    • If needed, ask your questions, but first give opportunity to the audience o Send your prepared questions to the authors after the session by email
  1. Make sure that the session finishes on-time, allowing at most 20 minutes per paper 7. Note that your session may share a 2-hour time slot with other session starting  immediately afterwards or it may continue into another 2-hour time slot 8. Summarize the main outcomes of your session – presentations and discussions – and  upload the summary document to your session folder during the conference 9. In every conference room there will be a member of the local organization team to  provide help and a least one student volunteer to handle microphones